Midsouth/TX/LA/OK VTX rally

[toasted_3111979]

Ok, I was thinking about putting together some sort of rally for Xers from Arkansas, Texas, Mississippi, Oklahoma, Missouri, Illinois, TN etc to take place in or near Mena/Hot Springs Arkansas one 3 day weekend(Friday-Sun) in April.

Just trying to judge general interest in an event. Just got back from a wonderful rally in Texas and it was a family type thing, planned ride, cook out, pizza night, raffle etc.

Find a good camp ground with a mix of cabins/rv spots and tent areas is what I thinking. Near a lake would be good.

Nothing buck wild, just good fun but kinda away from the beaten path as not to draw any nosy townfolk/moochers or LEOs.

Ideas or thoughts?

I've posted this on the other board too, getting alot of interested people. I'm calling the resorts tomorrow and such. See about how many each can take and about a group rate. Figure getting there on a Thursday night, having a planned Friday morning ride and then a free ride Saturday.

thanks
joe

[toasted_3111979]

Ok..Oct 5th I'm going to Mountain Harbor to check things out and talk to Julie.
Anyone else want to meet me there is more than welcome.
Here's the email from Julie at Mountain Harbor
So you know Jeremy - we won't hold that against you!

It looks like of the dates you are interested in the April dates will work best to provide a variety of accommodations but all still in one central location and a small gathering spot.

the lodge area units will include individual guest rooms, kitchenettes, cabanas and lodge cottages - all will vary in price and size but you can see them on our web site - www.mountainharborresort.com (http://www.mountainharborresort.com) along with pricing. april is into our regular season pricing but weekends will not be higher

the lodge conference building is right behind these units - one large open room with a large deck, plenty of parking - full kitchen - it can easily accommodate 50+ people

we'd need to charge $200 per day for this area. we are in a dry county but byob is allowed - everyone just has to behave themselves.

we do have a great restaurant with breakfast, lunch and dinner options - we offer a great breakfast buffet on sat and sun am.

if you'd like to come out and look around i'd be happy to visit with you!

thanks
julie
What do ya'll think? I've been there before and all the roads leading to it and around it are good. It is a dry county so we'd have to bring our own if we wanted any.
Oh and the dates are April 17-20th. :D
joe

[Big-X]

Hummm......only 800 or so miles....

[fisher]

hey toasted, me and the wife would be interested in this. there could be others interested also. I'll keep checking the thread to learn more.

[toasted_3111979]

490 miles and on the way home I got a nice 45.3 mpg before hitting reserve at 172...only took 3.81 gallons. :D
Ok...I went to Mountain Harbor today. Looks great and the place is setup well for what we need.
Prices range from are listed on www.mountainharborresort.com (http://www.mountainharborresort.com) Julie is working on a group rate.
I was thinking we could get the Cabins in North Harbor, they're all together but away from the main grounds. Each of the 2 bedroom has 4 queen beds and a queen sleeper sofa. The 3 bedroom will sleep 14. 6 queen beds and a sleep sofa.
The 2 bedroom is $260 a night, so for each couple, if there is 8 people in the 2 bedroom cabins it would only be $195 for the entire weekend.
I didn't get good pics of the rooms/cabins, but there's virtal tours of all of them at...http://www.mountainharborresort.com/lodging/ and select North Harbor or Lodge area...both sections have tours of the cabins/rooms.
There two large group meeting areas, one is inside with a full kitchen and the other is a covered area closer to the North Harbor cabins. It has a fridge and they can bring grills up. No price for the covered area but the indoor one is $200 a night for Friday and Saturday night and we get Thursday night free. :D
Indoor meeting room pics
http://image1.frappr.com/pix1/i/20071010/6/f/0/6f05d00cb86eb7bc0790a02979d7274c0_large.jpg
http://image2.frappr.com/pix2/i/20071010/4/a/f/4af3231b76f421e28316792fa22f1c6e0_large.jpg
The indoor meeting area is close to the restraunt and the main lodge cottages.
The main lodge cottages have 2 queen beds each and are right at the pool/restraunt area.
I also ran into a guy on a Big Dog chopper that owns a beer/liquor store close by, he said he'd hook us up on a keg.
I did have to move the dates, worked flopped my schedule. SO...the dates will be April 24-27 2008.
Everyone can reserve which ever cabin/room they wish, figure we can all eat at the on site restraunt that Thursday night and have a pizza night or something else Friday night. Saturday will be a cook out.
Friday will be the planned ride with lunch midway thru the ride and Saturday will be a free day.
Anyone willing to help plan the route or with cooking, etc PM me please.
Also there's be a $25 a person to cover the food and rental of the indoor meeting place for us to all hang out in. Although each room at the main lodge has all the patios on the same side. Oh, but the North Cottages and non main lodge rooms have hot tubs on the patios. :D

When you make a reservation at the Mountain Harbor please PM me with the room #, your screen name, real name and phone/email. Also you can paypal me the $25 for the rally at anytime. toasted_311@hotmail.com, just make sure all your info is included with it so I know who it's for.
I'll be keeping a spreadsheet going and anyone willing to share a room please PM the other to make arrangements...to hold a room/cabin one nights amount will need to be charged on someone's card.
Can't wait to meet all the Xers. :D
And if you call Harbor to make a res, ask for Julie, Tell her you're with the VTX MC group that Joe was up there about. :D She knows the right cabins and such.
Uploading a vid of Harbors driveway too. :D

[shreveportSS]

I might be able to attend.

[toasted_3111979]

UPDATE>>>>PLACE PICKED..DATES are April 17-21st.
http://www.mtidacrystalinn.com/
I think this will work well. 19 units...1 sleeps 5, 1 sleeps 6 and the rest are a mix of 2-4.
Smaller units $49 and bigger unit $59.
I talked to Elizabeth and told her I was with a VTX group. Don't know why i didn't say Darkside...but anyways...this sound good?

I'd like to get a count of who is coming. Let's us get some of ideas for different things.

At least have the bulk of folks here....plenty of other local motels/hotels just depending on your budget..this one does have a pool and restraunt on site.

[Big-X]

Well, I will be in Mexico that week so no go for me...have fun!!

[toasted_3111979]

Well, I will be in Mexico that week so no go for me...have fun!!


Ahhh..swing on by with some Cubans if you can get them in Mexico. ;)

Enjoy Mexico...trip for work or vacation?

[fisher]

hey toasted, I do plan on making the trip, hopefully with a few friends of mine. we have been planning a guys weekend out, and this would work perfect.

[GrmRpr]

I'd be interested for sure.

[toasted_3111979]

Cool, the more the merrier....as of right now there's 17 confirmed coming...possibly 20 and then you two would make 22.

[Goldenlion]

Hey Toasted! ANy event like this coming up this spring? I'm just up the road in Cape Girardeau, MO....

[toasted_3111979]

Hey Toasted! ANy event like this coming up this spring? I'm just up the road in Cape Girardeau, MO....

This is this coming April 17-20th. :D

And then there's something in Helena the 24-27th too.

[Goldenlion]

i was just checking out the distance, and it is about 400 miles from us -- but it is listed as a 6 hour trip (hills and hollers make riding fun, but longer). kinda too long for me and my fiancee Susan right now.... Our BACA chapter has our 100 mile ride on the 26th, and the annual blessing of the bikes is on the 27th over in Illinois (Alto Pass). Maybe we'll get to check in with you sometime in Memphis (did someone say "Memphis in May?")

[toasted_3111979]

i was just checking out the distance, and it is about 400 miles from us -- but it is listed as a 6 hour trip (hills and hollers make riding fun, but longer). kinda too long for me and my fiancee Susan right now.... Our BACA chapter has our 100 mile ride on the 26th, and the annual blessing of the bikes is on the 27th over in Illinois (Alto Pass). Maybe we'll get to check in with you sometime in Memphis (did someone say "Memphis in May?")

If you come to Memphis I'll get a group together here to show ya around and such. :cheers:

[Goldenlion]

Sounds good, brah! Maybe we'll do the May thang! See ya then!